Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance) (2009/992/EU)
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Address https://gelex.eu/eli/EU/decision/2009/992@2009-12-17/en
THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC, and in particular Article 16 thereof,
Whereas:
(1) Article 16(1) of Regulation (EC) No 1071/2009 requires that each Member State keeps a national electronic register of road transport undertakings which have been authorised by a competent authority designated by it to engage in the occupation of road transport operator. The national electronic registers should include at least the elements set out in Article 16(2) of the Regulation. Additional elements such as the date and place of birth of natural persons have also to be included in order to ensure correct identification of the individuals concerned.
(2) Regulation (EC) No 1072/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international road haulage market and Regulation (EC) No 1073/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international market for coach and bus services also require certain data to be entered in these national electronic registers.
(3) The provisions on personal data protection, as laid down in particular by Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, apply to the processing of any personal data pursuant to Regulation (EC) No 1071/2009.
(4) In order to facilitate the interconnection of the national electronic registers as required by Article 16(5) of the Regulation (EC) No 1071/2009, the Commission has to adopt according to Article 16(1) of this Regulation a decision on minimum requirements for the data to be entered in the national electronic register,
HAS ADOPTED THIS DECISION:
Article 1
The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.
Article 2
This Decision is addressed to the Member States.
Done at Brussels, 17 December 2009. For the Commission Antonio Tajani Vice-President
ANNEX
ANNEX
Data category Data item Additional description of data field Length Transport undertaking Name Free text alpha-numeric field 1-100 Legal form Free text alpha-numeric field 1-50 Address Address Free text alpha-numeric field 1-150 Postal code Free text alpha-numeric field 1-10 City Free text alpha-numeric field 1-50 Country code Selected from two letter code ISO 3166-1 alpha 2 2 Authorisation Type Declaration of: or: 1-50 Serial number of Community licence Free text alpha-numeric field 1-20 Start date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Number of vehicles covered Free text numeric field 1-4 Vehicle registration number Free text alpha-numeric field 1-15 Authorisation status Declaration of 1-20 Date of withdrawal of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of suspension of the Community licence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Reason for suspension or withdrawal of the Community licence Declaration of: 1-100 Serial number of certified true copy of Community licence Free text alpha-numeric field 1-20 Date of withdrawal of certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Expiry date of withdrawal of certified copy Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Legal representative of the undertaking (where appropriate) First given name Free text alpha-numeric field 1-100 Family name(s) Free text alpha-numeric field 1-100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free alpha text 1-50 Transport Manager First given name Free text alpha-numeric field 1-100 Family name(s) Free text alpha-numeric field 1-100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free alpha text 1-50 Number of certificate of professional competence Free text alpha-numeric field 1-20 Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2 Serious infringement Category Alpha-numeric field using coded values Type Alpha-numeric field using coded values Date of infringement Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Date of check where infringement has been ascertained Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Member State in which infringement was ascertained Selected from two letter code ISO 3166-1 alpha 2 2 Reason why loss of good repute is a disproportionate response Free text alpha-numeric field 1-500 Unfit Person First given name Free text alpha-numeric field 1-100 Family name(s) Free text alpha-numeric field 1-100 Date of birth Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Place of birth Free alpha text 1-50 Number of certificate of professional competence Free text alpha-numeric field 1-20 Date of issue of the certificate of professional competence Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 Country of issue of the certificate of professional competence Selected from two letter code ISO 3166-1 alpha 2 2 Reason for declaration of unfitness Declaration of either: 1-100 Current rehabilitation measure Declaration of either: 1-100 Start date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10 End date of declaration of unfitness Numeric data entry in ISO 8601 format (YYYY-MM-DD) 10
Community licence for passenger transport
National licence for passenger transport
Community licence for goods transport
National licence for goods transport
Active
Suspended
Withdrawn
Expired
Lost/stolen
Annulled
Returned
No effective and stable establishment
No appropriate financial standing
No requisite professional competence
Not of good repute
Other
Infringement of national rules
Infringement of Community rules
Repeat training
Additional training
Relicensing
Additional conditions on licence
Other
Versions
Cited by
- Commission Implementing Decision (EU) 2024/773 of 4 March 2024 amending Decision 2009/992/EU as regards minimum requirements for additional data to be entered in the national electronic register of road transport undertakings (notified under document C(2024) 1120) (Text with EEA relevance) Decision · Grade B
In order to facilitate the interconnection of the national electronic registers, the Commission has adopted Decision 2009/992/EU. Decision 2009/992/EU should make provision for the additional data to be included in the national electronic registers.
- Commission Implementing Decision (EU) 2024/773 of 4 March 2024 amending Decision 2009/992/EU as regards minimum requirements for additional data to be entered in the national electronic register of road transport undertakings (notified under document C(2024) 1120) (Text with EEA relevance) Decision · Grade B
Decision 2009/992/EU should therefore be amended accordingly,
- Commission Implementing Decision (EU) 2024/773 of 4 March 2024 amending Decision 2009/992/EU as regards minimum requirements for additional data to be entered in the national electronic register of road transport undertakings (notified under document C(2024) 1120) (Text with EEA relevance) Decision · Grade B
The Annex to Decision 2009/992/EU is replaced by the Annex to this Decision.
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EU Acquis to be transposed by UA EU legal basis Legal implementation Comments Establishment of a national electronic register of road transport undertakings complying with EU specifications Article 16 of Regulation (EC) No 1071/2009 Commission Decision 2009/992/EU UA legislation Possible Joint Committee Decision on major infringements Conditions related to the requirement of establishment Article 5 of Regulation (EC) No 1071/2009 UA legislation Conditions related to requirements of good repute Article 6 of Regulation (EC) No 1071/2009 UA legislation Newly registered vehicles in Ukraine as from
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Commission Decision 2009/992/EU set up minimum requirements for data to be entered in the national electronic register of road transport undertakings. In order to facilitate the interconnection of national registers also as regards data relating to vehicles hired without drivers, additional data relating to vehicles hired without drivers should be included in the national electronic registers.
- Council Decision (EU) 2025/2417 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers Decision · Grade B
The minimum requirements for the data to be entered in the national electronic registers established by competent authorities in each Party in accordance with Article 13 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement shall be as set out in the Annex to the Commission Decision 2009/992/EU and in Article 1 of Commission Implementing Decision (EU) 2024/2164, as adapted by the following paragraphs.
- Council Decision (EU) 2025/2417 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers Decision · Grade B
For the purpose of this Decision, the following adaptations to the Annex to Decision 2009/992/EU apply:
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