Report on the annual accounts of the Europol Pension Fund for the financial year 2015, together with the Fund’s reply 2016/C 449/26
Grade B
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Not the law itself: Notice
Address https://gelex.eu/eli/EU/notice/oj/C/2016/449/26@2016-09-13/en
The Europol Pension Fund (hereinafter the Fund, aka EPF), which is located in The Hague, was established by Article 37, Appendix 6, to the former Staff Regulations of the European Police Office, The Hague (Europol). Rules on the implementation of the Fund were established by Council Act of 12 March 1999 and amended by Council Decision 2011/400/EU. The objective of the Fund was to finance and pay pensions for staff already employed by Europol before it became a European Agency on 1 January 2010. It has been dissolved as of 1 January 2016 (see paragraph 11). The audit approach taken by the Court comprises analytical audit procedures, direct testing of transactions and an assessment of the Fund’s internal controls. This is supplemented by evidence provided by the work of other auditors and an analysis of management representations. Pursuant to the provisions of Article 287 of the Treaty on the Functioning of the European Union (TFEU), the Court has audited:
(a) the annual accounts of the Fund for the financial year ended 31 December 2015; and
(b) the legality and regularity of the transactions underlying those accounts.
The management is responsible for the preparation and fair presentation of the annual accounts of the Fund and the legality and regularity of the underlying transactions:
(a) The management’s responsibilities in respect of the Fund's annual accounts include designing, implementing and maintaining an internal control system relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; applying the accounting rules for the Fund as adopted by the Council and making accounting estimates that are reasonable in the circumstances. The Management Board of the Fund and the Director of the European Police Office approve the annual accounts after the Fund’s accounting officer has prepared them on the basis of all available information. They also establish a note to accompany the accounts in which they declare, inter alia, that they have reasonable assurance that the accounts present a true and fair view of the financial position of the Fund in all material respects.
(b) The management’s responsibilities in respect of the legality and regularity of the underlying transactions and compliance with the principle of sound financial management consist of designing, implementing and maintaining an effective and efficient internal control system comprising adequate supervision and appropriate measures to prevent irregularities and fraud and, if necessary, legal proceedings to recover funds wrongly paid or used.
The Court’s responsibility is, on the basis of its audit, to provide the European Parliament and the Council with a statement of assurance as to the reliability of the annual accounts and the legality and regularity of the underlying transactions. The Court conducts its audit in accordance with the IFAC International Standards on Auditing and Codes of Ethics and the INTOSAI International Standards of Supreme Audit Institutions. These standards require the Court to plan and perform the audit to obtain reasonable assurance as to whether the annual accounts of the Fund are free from material misstatement and the transactions underlying them are legal and regular. The audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the accounts and the legality and regularity of the underlying transactions. The procedures selected depend on the auditor’s judgement, which is based on an assessment of the risks of material misstatement of the accounts and material non-compliance by the underlying transactions with the requirements in the legal framework of the European Union, whether due to fraud or error. In assessing these risks, the auditor considers any internal controls relevant to the preparation and fair presentation of the accounts, as well as the supervisory and control systems that are implemented to ensure the legality and regularity of underlying transactions, and designs audit procedures that are appropriate in the circumstances. The audit also entails evaluating the appropriateness of accounting policies, the reasonableness of accounting estimates and the overall presentation of the accounts. The Court considers that the audit evidence obtained is sufficient and appropriate to provide a basis for its statement of assurance. In the Court’s opinion, the Fund’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2015 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Council. In the Court’s opinion, the transactions underlying the annual accounts for the year ended 31 December 2015 are legal and regular in all material respects. The comments which follow do not call the Court’s opinions into question. The Court in its Specific Annual Report for the financial year 2014 reported that the Fund’s Board and Europol’s Management Board together with the Council were assessing options for the future of the Fund. On 8 October 2015 the Council decided to dissolve the Fund as of 1 January 2016. The assets of the Fund have been liquidated and the residual activity of the Fund has, as of 1 January 2016, been transferred to Europol which will be responsible for executing the payments of benefits to a very limited population of pensioners and former staff members. The Court will report separately on the Fund’s closing report showing its assets and liability situation. An overview of the corrective actions taken in response to the Court's comments from previous years is provided in the Annex. This Report was adopted by Chamber IV, headed by Mr Baudilio TOMÉ MUGURUZA, Member of the Court of Auditors, in Luxembourg at its meeting of 13 September 2016. For the Court of Auditors Vítor Manuel da Silva Caldeira President
ANNEX
Anx. annex. Year Court's comment Status of corrective action (Completed/Ongoing/Outstanding/N/A) 2014 Emphasis of Matter The Court draws attention to Notes 2.6 and 2.7 to the Fund’s Annual Report 2014. The Fund’s Management Board prepared the accounts on a going concern basis. However, it is expected that 2015 will lead to a further settlement of most of the currently still unpaid pension rights via a transfer to another pension scheme and that by 31 December 2015 there will be no active participants. The Fund’s Board and Europol’s Management Board together with the Council are currently assessing options for the future of the Fund, one of which is liquidation shortly after 31 December 2015. Completed
ANNEX Follow-up of previous years’ comments
Year Court's comment Status of corrective action (Completed/Ongoing/Outstanding/N/A) 2014 Emphasis of Matter The Court draws attention to Notes 2.6 and 2.7 to the Fund’s Annual Report 2014. The Fund’s Management Board prepared the accounts on a going concern basis. However, it is expected that 2015 will lead to a further settlement of most of the currently still unpaid pension rights via a transfer to another pension scheme and that by 31 December 2015 there will be no active participants. The Fund’s Board and Europol’s Management Board together with the Council are currently assessing options for the future of the Fund, one of which is liquidation shortly after 31 December 2015. Completed
THE FUND’S REPLY
The Fund has taken note of the Court’s report on the annual accounts.
The Fund has taken note of the Court’s report on the annual accounts.